Savannah/Hilton Head Area:
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Draft Agenda for August 4 Savannah Airport Commission MeetingJuly 30, 2010 - Back To NewsD r a f t SAVANNAH AIRPORT COMMISSION August 4, 2010 1. Call to Order by Chairman Formey 2. Approve Minutes of Previous Meeting ~ July 8, 2010 3. Recognition of Visitors 4. Presentation of First in Service Award ~ Sharon Harris 5. Presentation of Employee Awards ~ Bob Uhrich - 15 years Bruce Davidson - 5 years Aaron Roberts - 5 years CONTRACTS AND AGREEMENTS 6. Execute New Airline Lease and Operating Agreement with US Airways. The five primary air carriers have each been provided with new Airline Lease and Operating Agreements that are based on a fixed rent rather than the previous calculations whereby signatory airlines held the power to control rental rate increases and airport improvements. US Airways has executed their agreement and is requesting Commission approval for a 5-year term. Rental rates for terminal space will be $48.50 per square foot for calendar year 2010 and will increase incrementally over the five-year term period. 7. Terminate ASR-11 Lease Agreement # DTFA06-04-L-00155 (FAA). The Commission signed a lease agreement with the FAA for the ASR-11 site in March 2005 for approximately 0.92 acres of land plus access easements and temporary construction easements of approximately 3.03 acres for the installation of an Airport Surveillance Radar site. The FAA has not constructed the facility on the site as planned nor do they intend to due to the FAA’s shift towards deploying GPS-based navigational systems in the future. After several requests, the Staff has obtained confirmation from the FAA for the site to be released back to the Commission and the lease terminated. Although the FAA has provided documentation in the form of letters releasing the Commission from the lease agreement, Staff is requesting formal termination of the lease. 8. Terminate Land Lease Agreement with Far Winds, LLC. Far Winds, LLC is located in a hangar whose ownership reverted back to the Commission in 1999. A new lease agreement was executed at that time for a 15-year lease period. Far Winds, however, has requested to be released from the lease as of September 1, 2010. They have accepted our offer to pay $13,000 towards the remaining $21,000+ due on the amortization schedules associated with improvements to the facility. The lease will terminate as of August 31, 2010. 9. Execute New Space Lease Agreement with FAA (Manufacturing Inspection Satellite Office). The MISO unit of the FAA has been leasing 204 sf of space on the 2nd level of the terminal building since December 2007. Staff now wishes to reclaim that leased space and has offered to relocate the MISO to 190.6 sf offices located in former airline ramp operations area on Level #1. The new lease agreement will be effective October 1, 2010 and will terminate September 30, 2015. The monthly lease for the new space will be $2,935.24 annual / $244.60 monthly. 10. Terminate Agreement with Solo Vending. Ms. Kim Jackson has requested that her Lease and Concession Agreement be terminated as of July 31, 2010. She leases space only in the Airport Business Center, which was vacant for a number of months after Sitel left. Even with the new tenant on the first floor, Goodwill Industries, Ms. Jackson reports that sales are not sufficient to cover her operating costs for the machines. 11. Approve New 5-Year Airport Property Appraisal Values. Every five years the Airport awards a contract to a local MAI appraiser to perform an overall-airport appraisal, upon which increases in the lease rates for land tenants are based. The only appraiser to submit a bid for the appraisal for 2010 was Don Lindner of Coastal Realty Associates. Mr. Lindner completed the appraisal by May 3 as requested; however, there were several areas that required additional clarification and correction. Staff has been researching and re-evaluating certain areas and will be presenting recommendations to the board at the August meeting for the proposed new valuations of airport properties (see attachment). 12. Approve Airways Avenue Rehabilitation, Change Order #1 - $67,342.50. The pavement on McKenna Drive, Gulfstream Road, and east-bound Airways Avenue between I-95 and Patrick S. Graham Drive has exceeded its useful life and is beginning to fail. The asphalt has dried out and is cracking (letting in water) and potholes are beginning to form. The integrity of the pavement surface must be restored to protect the underlying base and subgrade materials to prevent failures which would require an expensive complete rebuild of the road. The contractor will restore the surface of the road. This will be done by making the necessary repairs and then recycling the pavement (grinding the surface asphalt and adding enough rejuvenating agent and new asphalt to re-lay pavement). Failure of the pavement has been accelerated by excessive heavy truck traffic not on airport business but using the route as a short-cut between S.R. 21 and I-95/Pooler Parkway. Since the original contract was bid and awarded to H.I.P. Paving, LLC in 2009, the airport has revised its development plan, and most of McKenna Drive may be incorporated into a new development area. We propose to delete the portion of McKenna Drive in the new development area from the rehabilitation contract and instead rehabilitate (at the same unit price) in-bound Airways Avenue (a 2010 budgeted project) pavement that is 15 years old and wearing out. Funds are available by combining the 2009 award and the 2010 budget. This was bid as a unit-price contract; the Change Order accommodates the slight differences in the selected areas. Recommend award of $67,342.50 to H.I.P. Paving, LLC to make the change. Recap: Budget Cost 2009 Contract award $117,300.00 2010 Budget $126,830.00 Airways Avenue East Bound $174,517.50 McKenna Drive __________ $ 10,125.00 $244,130.00 $184,642.50 Airways Avenue Rehabilitation A. McKenna Drive removed from contract: 10,290sy @ $7.50/sy = ($77,175.00) B. Airways Avenue Entrance 23,269sy @ $7.50/sy = $174,517.50 C. Area in original contract that will not be affected by development and needs to be repaired: McKenna in front of Fire Station 500 lf X 24’ = 1,350/sy @ $7.50/sy = $ 10,125.00 D. Area removed from original contract that will be affected by development and may not need to be rehabilitated McKenna @ PSG & Gulfstream 1,000 lf X 36’ = 4,000 sy @ $7.50/sy = ($ 30,000.00) New TOTAL B+C = $174,517.50 + $10,125 = $184,642.50 Less original contract ($117,300.00) Change Order #1 $ 67,342.50 MISCELLANEOUS 13. Calendar of Approaching Events September 1 ~ 9 AM SAC Meeting October 6 ~ 9 AM SAC Meeting November 3 ~ 9 AM SAC Meeting 14. Executive Session 15. Adjourn |
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