May 2, 2012

1.            Call to Order by Chairman Formey

2.            Approve Minutes of Previous Meeting - April 11, 2012

3.            Recognition of Visitors

4.            Introduction of Meghan Dunn, SSU Management Intern

5.            Length of Service Awards: Lalosa Burton - 10 years

Eleni Elling - 10 years

CONTRACTS AND AGREEMENTS

6.            Execute Easement Agreement for Gulfstream North Aviation Development Operations with Georgia Power Company. Georgia Power is requesting that an easement be granted allowing them to access a thirty foot wide easement across properties leased to Gulfstream for distribution service to Building Y in the North Aviation Development Area. Gulfstream has approved the Easement Agreement with Georgia Power. The Agreement is SAC’s standard accepted Easement Agreement.

7.            Execute Amendment No. One to Space Lease Agreement with Micasa, Inc. MiCasa leases one office in the Airport Business Center on the second level. At the request of the Airport, MiCasa, Inc. has agreed to change the term of its Space Lease Agreement to a month-to-month basis. The term of the original Agreement commenced on August 1, 2011, and would not terminate until July 31, 2013.

8.            Consent to an Assignment and Assumption Agreement of Space Lease Agreement with Micasa, Inc. MiCasa notified the Airport that it has sold interest in the company to a new health care provider, CalleVinas, Inc. The new provider is requesting that the existing Space Lease Agreement be assigned to CalleVinas. The provider has executed SAC’s standard form for Assignment and Assumption of their Space Lease Agreement.

9.            Approve Small Business Enterprise Program Policy with the Federal Aviation Administration (FAA). In keeping with the FAA’s new requirements, Staff has drafted a Small Business Enterprise (SBE) Program to be filed with the FAA in addition to the Disadvantaged Business Enterprises (DBE) plan. Staff requests the Commission review and approve the new policy.

10.         Execute Space Lease Agreement with The Savannah Bank, N.A. The Savannah Bank, N.A. requests to lease approximately 5.0 sq. ft. of space in the Airport concourse for the installation and operation of an Automated Teller Machine (ATM). The lease will begin upon execution with an initial term of one year, until May 31, 2013, with automatic annual renewals. The agreement may be canceled by either party at any time with thirty (30) days written notice. Savannah Bank will pay annual rent to the Commission in the amount of $600 for the space.

11.         Execute Space Lease Agreement SunTrust Bank. SunTrust requests to lease approximately 5.0 sq. ft. of space in the Airport concourse for the installation and operation of an Automated Teller Machine (ATM). The lease will begin upon execution with an initial term of one year, until May 31, 2013, with annual automatic renewals. The agreement can be canceled by either party at any time with thirty days written notice. SunTrust Bank will pay annual rent to the Commission in the amount of $600 for the space.

12.         SAC Office Renovations, City of Savannah Event No. 314, $47,001. Request approval to enter into a contract with National Office Systems in the amount of $47,001.00 for the SAC Office Renovations project. This project consists of, but is not limited to, furnishing all labor and materials to supply and install modular partitions with electrical and data hardware per the plans and specifications. The 2012 budgeted amount is $40,000. The following bids were received:

(B) Indicates Local Non-Minority, (D) Indicates non-local non-minority, (E) Indicates Woman owned

City of Savannah Purchasing followed the purchasing procedure for the receipt of a single bid and held the bids for an additional week. No other bids were received. Recommend approval.

13.         Relocate Perimeter Security Fencing, City of Savannah Event No. 315, $37,500. Request approval to enter into a contract with T&T Fencing Co. Inc., in the amount of $37,500 for the Relocate Perimeter Security Fencing project. This project consists of, but is not limited to, the installation of approximately 2,130 linear feet of 8’ high fencing with three strands of barbed wire, replacement of one 20’ wide gate (2 – 10’ leafs), removal of approximately 2,130 linear feet of existing fencing, and all other work associated with the project as shown on the plan drawings. The project was budgeted at $50,000. The following bids were received:

(D) Indicates non-local non-minority, (E) Indicates Woman owned

14.         Extend Contract with The LPA Group Inc. In June 2011, SAC hired the consulting engineering firm The LPA Group Inc., to furnish a dedicated full-time Resident Inspector (RI) to report to SAC Staff and provide full-time construction inspection services for the FAA funded North Aviation Development Project. The contractor on this project, McLendon, has submitted a revised schedule indicating a new project completion date of February 24, 2013. Considering the significant extended period involved, the schedule is presently under review with URS and SAC Engineering Staff. While Staff hopes to arrive at a more reasonable project end date, SAC has committed to LPA that it would notify them of our need to extend the RI services contract by June 1, 2012. As such, we recommend approval to extend the contract with LPA through the end of February 2013 as a not to exceed extension. The extension language will allow SAC to terminate the contract if the project is completed at an earlier date. The proposed extension represents a maximum seven month extension at the monthly contract rate of $36,200 for a not to exceed amount of $253,400. The extra costs associated with the services will be funded through AIP grants for the NAD project.

15.         Approve Airlines Services Contract for Wheelchair Operations. Over the past several years, Staff has met with the airlines on numerous occasions regarding complaints associated with response time for wheelchair requests. The airlines presently contract with Delta Global Services (DGS) for this service and for curbside and bag claim sky cap services. Due to reduced demand, Delta recently announced that they would be discontinuing curbside check-in operations. This will in effect reduce the number of DGS employees on each shift and as a result, denigrate the wheelchair services even further. With this in mind, Staff has worked with the Airlines to develop a service agreement for SAC to assume wheelchair operations at a breakeven cost. This services contract will improve the customer service for all wheelchair bound passengers.

16.         Approve Conference/Meeting Facility Needs Assessment Study in the amount of $35,000. Members of the Savannah Aviation Village Hotel Owners Group created a committee to work with Staff to determine the feasibility of a conference/meeting facility on Airport property to fill a void in the group-market niche. The committee has advised Staff that the hotels receive numerous inquiries from groups but lose business due to the lack of an adequate meeting facility nearby. Toward this end, the committee has provided SAC with a fee proposal from PFK Consulting to perform an in depth assessment and feasibility study to a) determine if a meeting/conference facility would benefit the Aviation Village and b) if so, define the type of facility that would be required. PFK Consulting is a national firm of consultants who provide a wide range of services to the hospitality, tourism and real estate industries. The fee proposal for this study is $35,000. In addition to addressing the hotel owner issues, this study will address SAC’s strategic plan related to building an event facility at the airport.

17.         Request approval of Air Service Industry Update/Workshop with LeighFisher in the amount of 26,000. The study will explain the dynamics of the current airline situation and the impact on small hubs such as SAV. Provide an analysis of historic/current/future traffic in relation to SAV’s benchmark airports. Discuss the cyclical nature of this business as it relates to the potential for new entrants as the legacy side gets top heavy. Discuss airfare methodologies relative to what we are seeing in SAV (e.g., hub premiums, role as leisure/business travelers). Discuss Southwest/JetBlue business models and plans and the effect that may have on service to SAV. Discuss opportunities for SAV relative to air service and airfares. The information will be delivered in an executive briefing format to SAC and our stakeholders along with any associated data and requested information.

18.         Approve Additional Section H to Airport Rules and Regulations – Foreign Trade Zone. Upon the recommendation of the City Attorney, an additional Section H has been drafted to be included with the newly-updated Airport Rules and Regulations concerning the operations of the Foreign Trade Zone (FTZ) by the Airport. This Section incorporates the basic language as set forth in the Ordinance and Amendment to Part 4, Public Services, Chapter 7, International Airport. .

MISCELLANEOUS

1.            Hotel/Rest Proposal

2.            GA DOT Economic Impact Study for GA Airports

3.            Open Records/Meeting Law Changes

4.            Compressed Natural Gas Fueling Station Inquiry

5.            Calendar of Upcoming Events

6.            Executive Session – Personnel

7.            Adjourn

April 11, 2012

1.            Call to Order by Chairman Formey

2.            Approve Minutes of Previous Meeting  -  March 7, 2012

3.            Recognition of Visitors

4.            Introduction of Meghan Dunn, SSU Management Intern

CONTRACTS AND AGREEMENTS

5.            Approve Change Order # 6 for the Video Surveillance System (VSS) Project in the amount of $36,022.99. The scope of change order #6 involves extending fiber from the server room (ammo room) to the SAC network area near elevator 3 on the third floor of the SAC offices. This will include a patch panel to tie into the VSS network. An existing 3750 Cisco switch will be located in a wall mounted rack for the purpose of terminating fiber in the SAC server room. A UPS is included in the scope of the project to provide a spare power supply to the switch. Fiber will be extended to the Landside Mgrs. office and connected to a workstation for the VSS system. Additional fibers will be provided for the installation of two Pelco 5200 workstations. The original funding amount for VSS was $922,520.

6.            Approve Airways Avenue and Gulfstream Main Entrance, City of Savannah Event No. 284, $99,487. Request approval to enter into a contract with Clifton Construction, Inc. in the amount of $99,487 for the Airways Avenue and Gulfstream Main Entrance project. This project consists of the construction of approximately 150 lf of cross connector roadway which will include but not be limited to:  excavation and embankment, grading, asphalt, marking, signage, sodding, seeding, tree relocation, and other items associated with roadway construction. Budget:  $194,594

^(D) Indicates non-local non-minority, ^(E) Indicates Woman owned

7.            Approve Foreign Trade Zone (FTZ) Letter of Support for Firth Rixson. Firth Rixson is an aircraft parts manufacturer that is requesting FTZ status under FTZ 104. They anticipate an increase in hiring for skilled trades in the very near future in preparation for FTZ status.

8.            Execute Concession and Lease Agreement with Zoom Systems. ZOOM Systems has requested to lease approximately 28 square feet of space in the terminal concourse, in a specially-created area across from Sam Adams’ and Burger King. ZOOM will install an automated retail unit which will dispense a variety of electronic products sold by Best Buy. These automated retail units have been highly successful in a number of airports across the country. ZOOM Systems estimates that the first year’s retail sales may be approximately $144,000 with payment to the Airport of a 7% commission on all sales. The agreement commences upon execution and terminates on March 31, 2013, with automatic annual renewals thereafter.

9.            Approve and Execute Comfort Letter with EKTA Associates, Inc., d/b/a Airport Shell. The owner of the Airport Shell station is refinancing the facility. The new lender is requiring the execution of a Comfort Letter. The tenant’s attorney was provided with the Commission’s standard approved format for this request.

10.            Approve SAC Employee Health Benefits with Consumers Life. In an effort to contain medical cost creep, Staff has obtained external quotes on a new medical benefits policy through SAC’s insurance broker Seacrest Partners. As a result of this search, Seacrest has received a quote from Consumers Life, a Medical Mutual Company which could save the Savannah Airport Commission and its employees over $455,000 in its first year. The quote expires July 1, 2012. Based on the potential savings, Staff recommends approval.

11.            Request approval of purchase of two midsize 4WD SUV’s (Event number  325-1) from J.C. Lewis Ford in the amount of $48,170.72. The units will be used primarily by the Airfield Operations Manager and the Airport Security Coordinator and will replace unit #20 –2008 Ford Explorer and unit #21 – 2007 Ford Explorer.  The 2012 budget amount is $60,000.  Pricing includes 3 year / 36,000 mile bumper to bumper and 5 year / 60,000 mile powertrain warranty. Specifications were sent to 34 City of Savannah approved suppliers, with J.C. Lewis submitting the only bid. Included in the non-bidding companies were local suppliers Dan Vaden Chevrolet and O.C. Welch Ford.

MISCELLANEOUS

12.            Finance Update

13.            Step ‘n Wash

14.            Air Service Initiative Committee

15.            Calendar of Upcoming Events

16.            Executive Session – Personnel & Property

17.            Adjourn

Passengers traveling through Savannah/Hilton Head International Airport will notice that Continental Airlines signs have been changed to reflect the merger with United Airlines. Continental signs on the curbside, at the ticket counters and in the gate area have been changed to United Airlines. However, passengers shouldn’t worry if their itinerary still says Continental, just proceed to the United Airlines counter or gate.

United and Continental received a single operating certificate from the Federal Aviation Administration in November 2011 allowing the airlines to operate as a single entity. As of Saturday, March 3 that process will be evidenced by the removal of Continental’s name on Airport signage.

Continental accounted for approximately 8 percent of all departing flights from Savannah/Hilton Head International in 2011.
 

March 7, 2012

1. Call to Order by Chairman Formey
2. Approve Minutes of Previous Meeting - February 1, 2012
3. Recognition of Visitors
4. Presentation of First In Service Awards:
Darryl Mathis, Delta Global Services
5. Presentation of Length of Service Awards:
Tammy Clark – 15 Years

CONTRACTS AND AGREEMENTS
6. Approve Participation in the Visit Savannah Advertising Campaign in the Amount of $120,000. Visit Savannah has entered into an agreement with Travelocity for a spring/summer co-op advertising campaign. The campaign will highlight SAV and will be marketed to nonstop destinations. Visit Savannah has found the Travelocity partnership is one of their highest ROI expenditures and offers measurable results. The campaign is scheduled to launch the end of May and will run 4 to 6 months. The total amount budgeted and requested is $120,000.

7. Terminate Land Lease Agreement with Quality Self-Service Fuels, Inc. The original land lease agreement for the self-service aviation fuel facility was signed in September of 2002. Since then, the facility has changed hands several times, with Mr. John Ubele acquiring it on January 1, 2007. Over the last two years, Mr. Ubele has experienced difficulties maintaining the facility, requiring staff to write numerous letters of default. Mr. Ubele is $928.20 behind in his monthly fixed land lease payments for the months of July 2011 – January 2012. In addition, Mr. Ubele agreed to an amortization of the expenses incurred by the Commission for Apron improvements to the facility, with monthly payments to the Commission of $351.22. The amortization schedule will not be paid in full until May 1, 2018. The balance due on the amortization at this time is $23,272.80 with $2,809.76 past due. Mr. Ubele indicated he wishes the contract be permanently terminated. The agreement’s initial (current) term ends July 31, 2013.

8. Approve Contract with the Georgia Lottery Corporation. At the February Commission meeting, the Commission requested that before authorization is granted to permit the installation of lottery machines as an Airport concession, a courtesy notification be given to City Council to advise them of the Commission’s intent. A letter was sent to Mayor Edna Jackson, and no objections have been received. As such, Staff is prepared to proceed with the execution of contract documents with the Georgia Lottery Corporation. The initial one-year contract will commence April 1, 2012, ending March 31, 2013. The contract may be canceled at any time with a 20-day notice. The Lottery Corporation will pay 6% of revenues to the Commission. Staff recommends installation of one automated vending lottery unit in the concourse between gates #4 and #5 (across from Burger King), and two machines in the level one baggage claim area.

9. Execute Amendment #2 to the Land Lease Agreement (Southwest Quadrant) with Gulfstream Aerospace Corporation. Gulfstream has requested to lease two additional parcels of land. This amendment was presented to the Commission and approved at the meeting held in May 2011, but there have been modifications to the amount of acreage to be leased. The first parcel is located in the northeast quadrant of the airport, adjacent to Gulfstream’s main facility, and is comprised of approximately 4.59 acres. Part of this parcel was a former runway 5/23 that is no longer used by the Airport. The second parcel is approximately 19,613 square feet of ramp space located in the southeast quadrant adjacent to ramp space leased by Signature Flight Support. Gulfstream is leasing the area adjacent to this requested ramp space from Signature. Both parcels are to be added to Gulfstream’s lease for their service operations facility in the southwest quadrant, beginning as of March 1, 2012, with a termination date of July, 2057, except that Gulfstream added a provision allowing for a possible early termination of the 19,613 sf of ramp space. Gulfstream will pay as rent $16,065 annually ($1,338.75 per month) for the 4.59-acre parcel and $3,530.34 annually ($294.20 per month) for the ramp space.

10. Approve Amendment No. 1 to Space Lease Agreement (Bay #6, Air Cargo Building) with Logistics Group, Inc. Logistics Group, Inc., currently leases approximately 3,000 sq. ft. of Bay #6 in the Air Cargo Building. They have requested to reduce the size of the leased space by approximately one-half as they no longer need the entire bay. This amendment provides for reducing their leased space in Bay #6 to approximately 1,500 square feet. They will pay monthly rent for this space of $750 effective February 1, 2012.

11. Approve Operations Agreement with Wiggins Airways. Wiggins Airways has advised the Commission that they are taking over the operations formerly provided by Air Now (Business Air). They will be handling the cargo shipments for United Parcel Service (UPS) at the Airport. Their operations are scheduled to begin March 6, 2012. The Agreement will end December 31, 2012, and automatically renew on an annual basis. Wiggins will pay landing fees only.

12. Approve Utility Easement with Georgia Power Company for Georgia Air National Guard. The Georgia Air National Guard's leased property on Mikell Road requires additional electrical service from Georgia Power Company. To comply, Georgia Power must run additional underground lines to an area that is not presently covered by a Utility Easement Agreement with Georgia Power. Staff is requesting that the Commission execute the Underground Utility Easement Agreement with Georgia Power so the utility lines can be connected. This Easement Agreement is the standard approved Utility Easement form that SAC has executed several times in the past for airport tenants.

13. Request Approval to Reduce Insurance Coverage on the Airport Business Center. The Airport Business Center is presently insured for $17 million with an annual premium of approximately $31,875. Due to its age, the Business Center would not be rebuilt as is in the event of a loss. Therefore, Staff is requesting to reduce the coverage amount of insurance to $5 million dollars which would save approximately $20,000 annually in premiums for the property. The $5 million cash proceeds would then be used at the Commission’s discretion to build a new facility for the current tenant in the event of a loss. The demolition and debris removal would be covered under the policy and would not reduce the $5 million cash value. Recommend approval.

14. Approve Airport IT Upgrade Phase IV (Internet Fiber) - URS Corporation $39,712. In response to growing demands and technological advances, Staff has programmed to upgrade the SAC network infrastructure in 2012. This upgrade consists of a Distributed Antenna System (DAS), complementary Wi-Fi service, and a new IP based telephone system. In order to ensure that proper data throughput is available for these new systems, the fiber broadband services must be upgraded. In its current state, the SAC network operates on a total of 2 bonded T1 lines that support all airport systems. Each T1 line is capable of handling 1.54Mbs for a total connection speed of 3Mbs. To explain this more clearly 1.54Mbs can reasonably support approximately 50-100 users on a network. SAC currently has 3Mbs and peaks at approximately 100-200 users. Each of the new systems could easily consume this throughput (200 users) by themselves. By installing new fiber broadband services, the Airport would increase its throughput from 3Mps to speeds of 10Gbs (30,000Mbs) or more depending on network requirements. Upgrading the broadband service not only provides the speeds needed for the new systems, but also ensures that adequate throughput is available for any future expansion. URS is SAC’s Engineer of Record and has qualified staff to perform the design and implementation services associated with the new internet fiber system. The 2012 budgeted amount for the entire project is $50,000.

15. Approve Purchase of a Thirty-two Passenger Bus, Including 2 Wheel Chair with ADA Compliant Lift from Bus Services in the amount of $101,718. Operations has programmed to replace the existing 1995 twenty-seven passenger bus (purchased used) due to life cycle and unreliability. The bus is necessary for passenger deployment in the event of an airfield emergency and will also be used by Marketing for group tours. $100,000 was budgeted for this purchase. Bids were submitted through the City of Savannah. The following bids were received:

Bus Services Inc. $101,718
National Bus Sales $111,073

16. Rental Car Company Booths, City of Savannah Event No. 192. Approve bid for Rental Car Company Booths project. This project consists of providing all labor and materials to furnish and install seven (7) pre-fabricated booths at the north and south rental car lots which will include, but not be limited to, asphalt demolition, concrete construction, and electrical service to each respective booth per the plans and specifications. Bids will be opened on March 6th and low bidder will be presented at the meeting. Budget: $140, 000

17. Update Level 2 Restrooms Floor Tile and Countertops, City of Savannah Event No. 193, Approve bid for Update Level 2 Restrooms Floor Tile and Countertops Project. This project consists of, but is not limited to, furnishing all labor and materials to replace floor tile, countertops, and fixtures in restrooms as shown on the plans and specifications. Bids will be opened on March 6th and low bidder will be presented at the meeting. Budget: $150,000

18. Amendment No. 1 to Supplemental Agreement No. 12 with URS Corporation Southern, $74,730. This assignment consists of conducting an Aeronautical Survey for runways 1/19 and 10/28 in accordance with FAA guidelines and revising all airspace drawings contained in the current Airport Layout Plan Drawing Set using the obstruction data derived from the survey. The scope of services consists of two tasks: (1) Conduct Aeronautical Survey; (2) Update ALP Airspace Drawings.

19. Approve FAA Design Review Reimbursable Agreement for Midfield RVR - $30,000. This Agreement provides funding for FAA services required to perform review of a design package, including drawings and specifications, provided by SAC for the establishment of an FAA NAVAID facility (a Midfield RVR) at Savannah/Hilton Head International Airport. Review will be to ensure conformance to FAA design standards. No government furnished equipment or implementation services will be provided under this Agreement. If required, the FAA and SAC will enter into a separate agreement to cover the implementation of the project. The fully-loaded estimated FAA cost associated with this Agreement is $30, 000.00. SAC is required by FAA to prepay the entire estimated cost of the Agreement. The cost estimates contained in the Agreement are expected to be the maximum costs associated with this Agreement, but may be modified to recover the FAA’s actual costs. RVR project budget is PFC $613,352. Recommend approval subject to approval by the City Attorney.

20. Approve Amendment No. 1 to Intergovernmental Agreement Between Chatham County and the Savannah Airport Commission to Construct Drainage Improvements on a Portion of Pipemakers Canal on Airport Property. Chatham County is constructing improvements to Pipemakers Canal to lessen county-wide flooding problems. A portion of Pipemakers Canal is on airport property, and part of it crosses a section of the airfield. While the construction is underway, the airport asked the County to move the canal off of the airfield to meet FAA requirements. The County agreed provided the airport/FAA paid the additional costs for moving the canal. FAA agreed and this project is in our ACIP. An Intergovernmental Agreement was made and entered into on June 25, 2004, between Chatham County and the airport to allow the County to do the work on airport property and for the airport to provide the additional funding to the County for the changes to comply with FAA regulations. The IGA required the County to relocate the airfield security fence and FAA NAVAID cables as part of their contract and the airport was required to buy the wetlands mitigation credits. Since that time, Chatham County has developed their own mitigation bank and can provide wetlands mitigation credits at less cost. Therefore, Amendment No. 1 to the IGA will stipulate that Chatham County provide the wetlands mitigation instead of the airport and that the airport relocate the airfield security fence and FAA NAVAID cables instead of Chatham County; the cost to each party is estimated to be equivalent, so there will be no change in funding arrangements.

21. Topcon Hi Per II Base and Rover Package - $28,665. Approve sole source purchase of a Topcon Hi Per II Base and Rover Package survey grade GPS System with associated appurtenances in the amount of $28,665.00 with Georgia Surveyors Exchange Company. Airport Engineering performs multiple inspections throughout the year which include Runway and Taxiway pavement, drainage, and roadways. This GPS tracking and data collection system will allow Airport Engineering the means by which to accurately locate and catalog with photographs any issue found during these inspections. In addition, the system will be instrumental in corroborating as built conditions, within inches, on capital projects as well as creating as built plans for Operations and Maintenance. FAA Draft AC 150/5300-19 Airport Data and Information Program, when enacted, will require all level III airports to create a Geographic Information System (GIS) database depicting certain aspects of the Airport. This data would be managed by the Airport Operator and shared with the FAA and aviation community in order to encourage and promote airport safety. Some of the data collected would include information regarding the physical infrastructure from the Airport such as elevations of navigational aids, objects located in the approach and departure areas, runway critical points with elevations, and so forth. The Topcon Hi Per II would be able to transfer any collected data to Engineering’s AutoCAD software and a number of other programmed sources. There are two reasons why this product is sole sourced. Georgia Surveyors Exchange Company, Inc. is the sole distributor of TPS products in this region and their agreement with Topcon precludes any other supplier to compete within that region. Finally, the main reason for purchasing the Topcon Hi Per II system is that it is fully compatible with SAC Engineering’s Topcon Total Station which allows the GPS equipment to integrate with the survey equipment. The 2012 budgeted amount is $30,000.
MISCELLANEOUS

22. Employee Health Benefits

23. Calendar of Upcoming Events
Mar 14-16 AAAE/ACI-NA Washington Legislative Conference
April 4 9:00 am SAC Meeting
April 9-15 RBC/Heritage Hilton Head Island
April 16-22 Legends/Savannah
May 2 9:00 am SAC Meeting
May 3-7 Savannah Tall Ships Challenge
May 20-22 SEC AAAE Conference - Savannah
June 6 9:00 am SAC Meeting
June 9-13 AMAC Conference - St Louis
July 11 9:00 am SAC Meeting

24. Executive Session - Personnel
25. Adjourn
 

February 1, 2012

1.           Call to Order by Chairman Formey

2.           Approve Minutes of Previous Meeting  ~  January 4, 2012

3.           Recognition of Visitors

4.           Presentation of First In Service Awards:

Jody Sullivan, US Airways

5.           Presentation of Length of Service Awards:

Frank Kennedy, 5 Years

CONTRACTS AND AGREEMENTS

6.           Approve Estoppel Certificate for Hangar Partners, LLC. Hangar Partners requests that the Commission approve an Estoppel Certificate for their lender for leased premises at the airport. Hangar Partners’ leased property contains approximately 4.275 acres in the southwest quadrant, and was leased in September 2007. Both the lease and rent payments are current. Recommend approval.

7.           Approve Hotel Amendment for Savannah Airport Hotels, Inc., dba Candlewood Suites. This amendment changes the due date for annual certified statements to April 30. To date, ten Aviation Village hotels have submitted their executed amendments to SAC. Recommend approval.

8.           Approve Installation of Georgia Lottery Vending Machines. As requested, Staff has researched the installation of Georgia Lottery Vending Machines in Public Buildings and according to our research; the only public building with lottery machines is the Hartsfield-Jackson Atlanta International Airport. Staff is considering the installation of at least two types of lottery machines in the terminal building, with one or more in the designated concourse space. Staff requests approval to negotiate a contract with the Georgia Lottery for vending machines. Recommend approval.

9.           Approve Purchase of Passenger Boarding Bridge Ball Screw Replacements in the Amount of $42,573.46. Staff has programmed to replace three sets of ball screws (vertical lift) on three passenger boarding bridges (4, 5 and 6) this year as a life cycle replacement. The units are the original ball screws and are approximately 18 years old and are in constant use. The price includes required materials and travel expenses for a John Bean Technologies Manufacturer Representative to be on site to assist in the replacement of the ball screws. John Bean Technologies is the manufacturer and sole source provider for the required replacement parts. The 2012 budgeted amount is $45,000. Recommend approval.

10.        Approve Purchase and Installation of York Air Handler Unit 3-3 (APD) with Up-Sized Replacement in the Amount of $31,936. Additional video surveillance equipment has been added to the Airport Police Department which has increased the heat load in this area. Due to the increased heat loads, air handler unit (AHU) 3-3 is unable to maintain the required constant temperature. To maintain continuity, a replacement York Air Handler Unit which has been engineered and upsized by 25% of the original design capacity has been budgeted to replace the existing unit. The price includes all material and labor to install the replacement AHU. Johnson Controls, Inc. is the York manufacturer and sole source provider. The 2012 budgeted amount is $28,000. Recommend approval.

11.        Approve Purchase and Installation of York Original Equipment Manufacturer (OEM) Variable Speed Drive (VSD) Chiller Retrofit in the amount of $121,932. The Terminal has three equal 750 ton centrifugal chillers that do not allow for low load conditions. During the winter months, there are several areas that call for cooling, such as the Airport Police Department. The current chiller setup only allows the chillers to run at 40% of their run capacity which is drawing high amperage resulting in increased energy cost. Under these conditions, the chillers are constantly surging causing premature wear and tear resulting in equipment failure. By installing the York OEM VSD Chiller Retrofit on one chiller, the chiller can be operated at 10% run capacity with less amperage draw resulting in decreased energy cost. Surging is also eliminated resulting in a significant reduction of premature wear and tear. The fee includes all time and material to install the York OEM VSD Driver Chiller Retrofit from Johnson Controls, Inc. who is the manufacturer and sole source provider. The 2012 budgeted amount is $122,000. Recommend approval.

12.        Approve Resolutions for Foreign Trade Zone (FTZ) 104 Service Area Expansion and to Support the John Deere Project. John Deere has requested that FTZ 104 be the Grantee of their interests in Columbia and Richmond Counties in Georgia. This is a major expansion for FTZ 104 and the target date for commencement of operations is April 1, 2012. The first Resolution is to expand the FTZ 104 service area. The second is to support the John Deere project. Recommend approval.

13.        Approval Personal Time Off (PTO). As requested, Executive Director Graham and Director of Administration and Finance John Rauback met with Dick Evans, Finance Director for the City of Savannah and Beth Robinson, Human Resources Director for the City, concerning Staff’s proposal to the Commission to change the current policy concerning vacation and sick leave to PTO.

The proposed policy was reviewed with Mr. Evans and Mrs. Robinson and both indicated that the new policy would in no way affect any employee involvement in the City Retirement Program now or in the future. Mr. Evans indicated that the same conversion rate of 173.33 hours for one month of service could be used if any employee elected to add their PTO balance to the Retirement Program. Both indicated that they had tried approximately eight years ago to change the City’s policy but were unsuccessful. They also indicated that if SAC changes its policy, they will look at theirs again. Therefore, Staff is again requesting to change our leave policy to the PTO structure outlined below:

0 – 4 years                 Paid Time Off – 14 hours per month

5 – 9 years                 Paid Time Off – 15.5 hours per month

10 – 14 years                        Paid Time Off – 18 hours per month

15 – 19 years                        Paid Time Off – 19.5 hours per month

20 – 24 years                        Paid Time Off – 20.5 hours per month

25 + years                  Paid Time Off – 21.5 hours per month

• Maximum accrual is 750 PTO hours.
• Annual review (December 31) of employee PTO accounts.
• Any employee with more than 750 hours in their account will have their account adjusted to bring them to the maximum allowed.
• This amount will allow employees to remain in a pay status until Long Term Disability is effective should they be injured or in an accident.
• At the time of retirement, employees will be allowed to use their PTO balance and any sick leave they may have accrued prior to January 1, 2012, towards retirement.
• Employees may also elect to be paid for any balance in their PTO account at the time of separation/retirement.

MISCELLANEOUS

14.        Retail Space Follow-up

15.        Air Service Update

a.    Gate Guru Travel Application

b.    American Eagle

c.    United/Continental Merger

16.        North Aviation Development Production Piles

17.        Calendar of Upcoming Events

18.        Adjourn

January 4, 2012

1.                Call to Order by Chairman Formey

2.                Approve Minutes of Previous Meeting  ~  December 5, 2011

3.                Recognition of Visitors

4.                Presentation of  Certificate of Achievement for Excellence in Financial Reporting (CAFR)

5.                Presentation of First In Service Awards:

Aaron Roberts, Environmental Services

6.                Presentation of Length of Service Awards:

Mark Zipperer – 5 Years

CONTRACTS AND AGREEMENTS

7.                Renovations to Savannah Square, City of Savannah Bid No. 22.12-6, $70,500. Request approval to enter into a contract with Tommy Gibson Builders, Inc. in the amount of $70,500 for the Renovations to Savannah Square. This project consists of, but is not limited to, furnishing all labor and materials to replace carpet tiles, install Mosaic tile walls at restroom entrances, and reupholstering of acoustical panels. Budgeted amount is $90,000. The following bids were received:

^(E) Indicates Woman owned; ^(D) Indicates non-local non-minority

8.                New Rental Car Counters, City of Savannah Bid No. 48.12-27. Request approval to enter into a contract with National Office Systems in the amount of $580,501.00 for the New Rental Car Counters project. This project consists of, but is not limited to, furnishing all labor and materials to provide and install new modular rental car counters as detailed on the plans from Greenline Architecture. Budgeted amount is $300,000. The following bids were received:

^(E) Indicates Woman owned; ^(F) Indicates non-local woman owned; ^(D) Indicates non-local non-minority

9.                Execute Amendment No. 1 to Space Lease Agreement at Terminal Services Facility with Host International. HMS Host has leased Suite 300 of the Terminal Services Facility on Gulfstream Road since February of 2008. They have been charged the same rent, $19.63 per square foot per year including utilities, as the other tenants. However, Host recently installed new coolers in the freight bay, which have significantly impacted the monthly electric utility charges. Staff prepared an analysis and determined that the average monthly increase in utility charges after the installation of the coolers was approximately $750. This amendment increases Host’s rent obligation by $750 per month.

10.            Execute Amendment No.3 to Land Lease Agreement with Apple Eight SPE Savannah, Inc. dba Hilton Garden Inn. This amendment changes the date for annual certified statements to April 30 of each year. Nine hotels submitted their executed amendments in time for the December SAC meeting. 

11.            Terminate Land Lease Agreement with Quality Self-Service Fuels, Inc. The original land lease agreement for the self-service aviation fuel facility was signed in September of 2002. Since then, the facility has changed hands several times, with Mr. John Ubele acquiring it on January 1, 2007. Over the last two years, Mr. Ubele has experienced difficulties maintaining the facility as necessary, requiring staff to write numerous letters of default. Mr. Ubele is currently behind in his monthly fixed rent payments in the total amount of $2,800.92 for the months of July – December 2011. He has indicated that he wishes the contract to be permanently terminated. The agreement’s current term ends July 31, 2013.

12.            Consider Installation of Lottery Vending Machines with the Georgia Lottery. With the closure of the concession operated as The Oasis, Staff constructed an indented space along the concourse for the installation of automated retail machines (vending). A proposal from the Georgia Lottery describes their current vending machine model as well as an updated model that is expected to be released late in 2012. Staff is considering installation of at least two lottery machines in the terminal building, with one in the designated concourse space and another in the Amusement Center in Savannah Square. Recommend authorizing Staff to negotiate a contract for installation of Lottery machines.

MISCELLANEOUS

13.            PTO Discussion

14.            Calendar of Upcoming Events

15.            Executive Session - Personnel

16.            Adjourn